Privacy Policy

Privacy Policy

Effective Date: 01/09/2026

Project: SmartPhone Vision (Empowering Vision: AI and Haptic Technologies for People with Visual Impairments)

Grant Agreement Number: 2026-1-EL01-KA210-ADU-000468609

1. Introduction & General Scope

This Privacy Policy outlines how the SmartPhone Vision project consortium collects, processes, and protects personal data obtained through this website, public communication forms, workshop registrations, and related educational activities.

Our operations comply strictly with European Union data protection legislation, specifically Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR), Regulation (EU) 2018/1725 applicable to EU-funded initiatives, and relevant national data protection laws.

2. Principles of Data Processing

Personal data handled within the lifecycle of the project is:

  • Processed lawfully, fairly, and in a transparent manner.
  • Collected strictly for specified, explicit, and legitimate project implementation and reporting purposes.
  • Adequate, relevant, and limited strictly to what is necessary in relation to project delivery.
  • Accurate and, where necessary, kept up to date.
  • Kept in a form permitting identification of data subjects for no longer than is necessary.
  • Handled with technical and organisational security measures ensuring protection against unauthorized or unlawful processing, accidental loss, destruction, or damage.

Categories of Data Collected

Depending on your interaction with our website and activities, we may collect and process:

  • Contact Information: Full name, email address, country of residence, and organizational affiliation.
  • Activity & Pilot Training Records: Name, contact details, attendance registers, signed consent forms, and participant feedback collected solely for the validation of training workshops, multiplier events, and Erasmus+ reporting requirements.
  • Media & Dissemination Records: Photographs, video recordings, or audio extracts from project conferences and workshops, collected strictly following prior written explicit consent.
  • Technical Logs: Non-identifying statistical information (such as browser type, device operating system, and general geographic location) used to analyze traffic and ensure website security.

Access and Disclosure to Third Parties

Personal data is treated with strict confidentiality. It is accessible only to authorized project staff bound by confidentiality obligations on a need-to-know basis.

Data may be transmitted to official European and national monitoring bodies solely for audit, evaluation, and contractual verification purposes, including:

  • The National Agency supervising the grant.
  • The European Commission and its Executive Agencies.
  • The European Anti-Fraud Office (OLAF), the European Public Prosecutor’s Office (EPPO), and the European Court of Auditors (ECA) where required by EU financial regulations.

We do not sell, rent, or transfer your personal data to commercial third parties.

Data Retention Period

Personal data gathered directly through website inquiries is retained only for the duration required to handle the communication.

Data related to project deliverables, attendance lists, participant reports, and audit trails will be preserved in accordance with Erasmus+ Grant Agreement rules for 3 years following the final payment to the project. Once the mandatory audit period has elapsed, all records containing personal identifiers will be securely deleted or fully anonymized.